Enterprise Financials - Overview

Overview

Enterprise Financials is the project-level page where you record, review and submit a project's financials — Estimate, Budget, Forecast, Actuals and Commitments — period by period against account codes. Each financial type has its own tab on the same page, and submissions can be routed through an approval workflow.

What is it used for?

Enterprise Financials is the central project-level financial management module within Cora PPM. It provides a unified, multi-tabbed grid interface that allows project teams to record, track, review, and submit all key financial measures for a project across time periods (months or fiscal periods). The module covers five financial types — Estimate, Budget, Forecast, Actuals, and Commitments — each represented as a separate tab within the same page.

Which tabs you see is set by your administrator, so your project may not show all of them. Depending on configuration, a Revenue tab may also be available. Whether periods are calendar months or fiscal periods, and when the financial year starts, is also set by your administrator.

What It Does

Account Code Hierarchy

Financial values are always entered against Account Codes (called AGL Accounts), which are organised in a hierarchy of four levels:

1. Global Site (the top-level grouping, e.g. a division or entity)

2. Account Group (a grouping of cost categories within the Global Site)

3. Account Sub-Group (a sub-category within the group)

4. Account (the leaf-level cost account code)

Iteration & Versioning

• Every tab maintains a full iteration history.

• Each save creates or updates a working iteration 0.

• Submitting to workflow creates a new numbered iteration: 1, 2, 3, and so on.

• Users can review approved and saved iterations from the Iterations dropdown in the page footer.

• Grid content, status, last-updated date, and submitter comment update to match the selected iteration.

Iteration Tags are labels attached at submission time, such as “Q1 Reforecast” or “Board Approved”. Depending on configuration they are optional or mandatory.

Scheduled automatic iterations can also be configured to run on a specific day each month.

Workflow Integration

Any of the five financial types can be connected to a workflow approval process. When a user clicks Submit, the system:

1. Creates a new iteration record

2. Triggers the financial coupling for that tab (for example, the Budget coupling when submitting a Budget)

3. If a live workflow exists, submits to it and shows the result as Submitted, Approved, or Rejected

4. Reveals Approve and Reject buttons to eligible approvers

5. Supports multi-step approvals, re-authentication, and approval comments

Enterprise-Wide Reporting

Beyond the project-level page, Enterprise Financials exposes a REST API that aggregates financial data across all projects in the portfolio. Administrators and report consumers can query:

• Budget, Forecast, Actuals, Estimates, Commitments by account code, project, and period across the full project portfolio

• Financial Totals by Project summarising all five financial measures per project

• Global Sites, Account Groups, Account Sub-Groups, and Accounts through the account code hierarchy API

Data Entry Helpers

Multi-Currency

If your administrator has not allowed FX rates at project level, every project uses the latest exchange rate for its base/local currency pair.

Settings & Date Range

Users access a Settings modal to control the date range displayed in the grid. The date range can be set to project duration, a custom date range, or a named range.

Access Control

• Viewing requires the “General – Can View Project General Report Section” project right.

• Editing Budget requires the general project edit right or the dedicated update-Budgets project right.

• Editing Forecast requires the general project edit right or the dedicated update-Forecasts project right.

• Editing Estimate requires the general project edit right or the dedicated update-Estimates project right.

• Editing Actuals and Commitments can be restricted to the Finance Manager application role.

• Dedicated update-Actuals and update-Commitments project rights exist as independent edit paths alongside the Finance Manager role.

• Individual account codes can be set read-only per tab.

• Account groups, sub-groups, and accounts support custom role restrictions cascaded down the hierarchy.

• A global Enterprise Financials Read Only flag disables all editing and submission across the entire page.

Where to Find Enterprise Financials

Enterprise Financials is accessed per project, typically from the project toolbar under a Financials or Enterprise Financials menu item.

Prerequisites / Setup

Before the feature is usable, an administrator must:

1. Go to Admin → Configuration → Financials

2. Check Enable Financial Management

3. Select which tabs are visible in Enterprise Financials: Estimate, Budget, Forecast, Actuals, and Commitments

4. Optionally configure manual entry permissions for Actuals and Commitments

5. Set up the Account Code Hierarchy: Global Sites → Account Groups → Account Sub-Groups → Account Codes

6. Assign account codes to projects, either globally or per project through the Add Account Code modal

The full, ordered admin setup (currency, chart of accounts, Cost Book, Rate Matrix and more) is described on the paired admin page: Admin - Enterprise Financials

Using the Tabs

Common Gotchas

Use Cases

• As a Project Manager, I use this to build an initial cost Estimate for my project by account code, pulling planned resource costs from the schedule rather than typing them in.

• As a Project Manager, I use this to submit my project Budget for approval and track whether it has been Submitted, Approved or Rejected.

• As a Project Manager, I use this to reforecast spend each period — loading from the Budget or schedule and spreading totals with a distribution curve — and tag the iteration (for example, “Q1 Reforecast”).

• As a Project Manager, I use this to compare Actuals and Commitments against Budget and Forecast, and drill into the transactions behind an Actuals or Commitments value.

• As a Finance Manager, I use this to enter or correct Actuals and Commitments where my organisation restricts that to the Finance Manager role.

• As an approver, I use this to review a submitted iteration and Approve or Reject it with a comment.

FAQ's

Why can't I see all five tabs (or why is there a Revenue tab)?

Your administrator chooses which financial tabs are visible across the system. If a tab you expect is missing, ask your Cora administrator.

Why is the Edit button disabled?

You may be viewing a historical iteration, a workflow may be waiting for approval, the global Enterprise Financials Read Only flag may be on, or you may not have the required project right. On Actuals and Commitments, editing may also be limited to the Finance Manager role or switched off in favour of imported data.

Why can't I submit while viewing a different currency?

Values shown in a non-base currency are recalculated for display only. Submit, Approve and Reject are disabled until you switch back to the base currency.

Can I go back to an earlier version of the figures?

You can view any saved or approved iteration from the Iterations dropdown in the page footer. Older iterations are read-only.

Why do Cost Book tabs or links have different names in my system?

From release 1.26.4, administrators can rename Cost Book terms (Cost Book, Cashout Forecast, Transactions, Cost Book Grid and Add Cost Book Line) to match your organisation's vocabulary. The functionality is the same.

Hours appeared for Original Cost Estimate or Change Orders that I didn't enter — where did they come from?

From release 1.26.4, these hours can be loaded by an integration with another system. Revised Cost Estimate hours are then calculated as Original Cost Estimate hours plus Change Order hours. Check with your administrator which system supplies them.

Related Materials

• Admin page: Admin - Enterprise Financials

• Financial Reports (Financial Reports)

• Financial Widget (Financial Widget)

• Advanced Financials - Forecasting (Advanced Financials - Forecasting)

• Costbook (Costbook)

• Admin - Multicurrency Handling (Admin - Multicurrency Handling)

Notes