Strategy Portfolio Management Dashboard

Strategic portfolio management (SPM) is about selecting the right projects to work on, based on the company’s corporate goals, i.e., focusing on the most profitable projects and learning to discard unprofitable projects early in their lifecycles.  

The SPM dashboard shows graphically the immediate effect of decisions and how balanced or unbalanced the Portfolio is across the Strategies. This leads to better and smarter decisions in strategy execution management. 

You can manage multiple portfolios and link them to strategic goals with scenario planning.

Benefits:

• Automatically aggregate information up to the portfolio level;
• See how balanced/un-balanced a portfolio is when aligned to strategies;
• Show funding sources across projects;
• Create custom widgets;
• Track OKR/KPI views;
• Drill down into the data from the high level;
• Various filters to report by exception and change the data on view.

You can view the Strategy Execution Management Dashboard from the Home bar.  

Hover over “Dashboard”, on the home bar. This will open a drop-down menu where you can choose “Strategy Execution Management”.

There are three SPM specific screens, which also encompass other parts of the product, such as the standard Portfolio Dashboard.

On the SPM dashboard there are widget types for different pieces of data, for example, matrices and bubble charts.

The strategy contribution matrix and the funding matrix show the strategies you have in the platform and their percentage contribution to the overall target of those strategies.

Strategy Contribution Matrix Widget

An SPM Manager would use the following widget to see how balanced or unbalanced their portfolio is across their strategies. 

In the following example you can see:

• Three of the strategies will deliver up to over 120% of their targets;
• Two strategies will be fully achieved “Increase Market Share” and “Waste Reduction”;
• One strategy has an issue: “Grow Existing Client Footprint” which is only 55% contribution. There's not enough work in flight aligned to that strategy.

For instance, if every project hits all their targets and delivered perfectly to what they said they were going to deliver, then there is not enough work in-flight aligned to the strategy “Grow Existing Client Footprint”. Therefore, when it comes to prioritising new projects in the pipeline, perhaps there should be more investment in projects aligned to this strategy than the others.

Note: In Project Properties, you can assign a project to a strategy and assign a percentage contribution. This is where the numbers in the widget table are coming from.

Funding Matrix Widget

The funding matrix draws from the different funding sources which are available.

For instance, you might want to fund a new project from the different funding sources available and draw down 2M from Capital Investment, 50K from Federal Grants and 4K from Innovation Funds. That is broken down through all the different projects and you can see how much has been asked for versus the overall total pots of my capital investment fund.

For the Executive looking at this widget, they can decide what projects need the full requested funding to be allocated to the project and which projects funding sources maybe split between other projects.  

Note: You can change the financial year using the scroll box at the bottom on the widget.

Note: You can expand the widget for more information regarding the projects.

Application Portfolio Management - TIME Matrix Widget

In the following example, the Time Matrix widget compares the different software packages which the client would have in their portfolio. This is usually used at the CIO level.

If you hover over each of the bubbles you can see the different applications, they show different software packages.

So, for example, Cora PPM is in the top right showing you should invest because it has a higher business fitness score and a technical fitness score.

Whereas, you can see in the bottom left there is Microsoft Server 2012.  You should eliminate this because it has very poor business fitness score and technical fitness score.

Note: Although this bubble chart is geared around IT technology, our inbuilt bubble charts can show you different applications, e.g., Product, Portfolio, etc.