Reporting - Admin

Modified on Thu, 24 Sep at 3:30 PM

CORA PPM REPORTS

Understanding and Using the Reports Screen

Purpose: A working guide to the report catalog every Cora PPM user lands on — what it is, why it matters, how different delivery organizations use it, and how to run and manage reports effectively.


Quick Navigation


What It Is

A Single Front Door to Every Report in the System

The Reports screen (Reports in the main navigation) is Cora PPM's central report catalog — not a report itself, but the launcher that fans out to all of them.

Reports are grouped into categories, each rendered as a collapsible panel you can expand, collapse, or search across. Categories can include Portfolio Management, Project Management, Financial Management, Resource Management, System Administration, and Billable Reports.

Report Route

What Happens

Parameterized Report

You are shown a filter screen first, such as project, programme, date range, status, skills, or risk level. The report renders once you run it.

Report Builder Page

You choose the data area, filters, and output columns, then save that combination for reuse.

Direct Report

The report opens directly into results with its own built-in filtering.

Which categories and reports you see depends on role, permissions, license, and administrator configuration. Two users may see different catalogs.

Example Catalog Layout

Category

Example Reports

Portfolio Management

  • Portfolio Health

  • Baseline Reports

  • Funding Report

  • Report Builder

Project Management

  • Milestone Analysis

  • Milestone Activity

  • Project Summary

  • Lessons Learned Analysis

Financial Management

  • Cost Management

  • Phase Breakdown

  • Financial Budget Analysis

  • Cash Flow Profile Report


Why Teams Use It

One Place to Answer “How Are We Actually Doing?”

Portfolio, project, financial, and resource data all live inside Cora PPM. The Reports screen turns that data into something stakeholders can act on without manually exporting spreadsheets.

Use Case

How Teams Use It

Governance and Decision Support

PMO leads and sponsors use portfolio- and project-level reports to make stage-gate and go/no-go decisions without chasing status updates manually.

Financial Control

Finance and project controllers use cost, phase breakdown, and budget-variance reports to track spend against plan and flag overruns early.

Resource and Capacity Planning

Resource managers use availability and skill-matching reports to identify over-allocation, free capacity, and thin skills across the pipeline.

Accountability and Audit

Audit Trail and system-administration reports provide a defensible record of who changed what.

Client and Contract Billing

Billable and time-analysis reports turn logged effort into invoicing and utilization figures.

Self-Service Without IT

Report Builder lets users assemble filtered, column-picked views and save them for reuse.


Industry Playbook

The Same Catalog, Read Differently by Sector

Cora PPM reports are not sector-specific products. The same report families exist for every customer, but each delivery model leans on different reports based on its operating risks.

Project Type

Focus

Reports to Prioritize

? Manufacture-to-Order

Job-shop capacity and margin. Each order is a distinct project competing for the same skilled labor and equipment.

  • Skill Availability — confirms a required trade or certification is available before a new order is committed.

  • Resource Availability — spots over-allocation across concurrent orders.

  • Cost Management / Phase Breakdown — tracks actual vs. planned cost per order phase.

? Pharma and Life Sciences

Traceability and stage-gate discipline. Reporting supports regulated change-control and documented delivery.

  • Audit Trail — provides the “who changed what, when” record.

  • Milestone Analysis — tracks progress against regulatory and clinical milestones.

  • Documentation Report — confirms required documents and artefacts are current.

?️ Capital Projects

Capex discipline over long horizons. Multi-year builds rely on tracking committed vs. actual spend phase by phase.

  • Phase Breakdown — shows planned vs. actual cost by phase.

  • Cash Flow Profile Report — projects spend timing forward.

  • Baseline / Baseline Comparison — quantifies schedule and cost drift.

?️ Government Contracting

Cost accountability under contract. Public-sector and defense contracts require demonstrable control and auditability.

  • Financial Budget Analysis — supports the cost-performance narrative.

  • Audit Trail — backs up contract compliance and internal-control reviews.

  • Management Analysis Report — rolls status up for oversight meetings.

Earned Value Management (EVM) is common in capital and government contracting work. In Cora PPM, it exists as a separate project-dashboard capability configured by an administrator, distinct from this Reports catalog.


Acronyms Used on This Screen and Guide

Plain-Language Definitions

Term

Meaning

PPM

Project and Portfolio Management — planning, tracking, and governing projects as a portfolio, not just individually.

SAP

An enterprise resource planning (ERP) system many customers integrate with. The Project SAP Transactions Report surfaces SAP-sourced financial transactions against a project.

EVM

Earned Value Management — a cost and schedule performance technique comparing planned, earned, and actual value.

KPI

Key Performance Indicator — a defined metric tracked against a target.

GovCon

Government Contracting — delivering projects under a government or public-sector contract.

MTO

Manufacture-to-Order — a production model where each customer order triggers its own project rather than building to stock.


How to Use It

Running a Report, Start to Finish

The exact filter options vary by report, but the flow below applies to almost every report in the catalog.

  1. Open Reports: From the main navigation, select Reports.

  2. Find the Report You Need: Scan category panels, collapse ones you do not need, or use the search box.

  3. Click the Report Name: The report may open a parameter screen, direct results, or a Report Builder page.

  4. Set Your Filters: Choose project, programme, date range, financial period, skill, status, project type, risk level, or other available criteria.

  5. Run It: Select Run or the equivalent view/generate control.

  6. Export if Needed: Send the report to Excel, Word, PDF, or HTML where available.

  7. Save Your Configuration: For Report Builder, save your selected filters and columns for reuse.

  8. Repeat: Return to the Reports catalog for the next report.

Tip: Search usually matches report names only. It does not search report contents or descriptions.


Admin Setup

Configuring What Appears in the Catalog

Nothing in the Reports catalog is hardcoded. Categories and report links are managed from Admin → Configuration → Reports.

Tab

What It Manages

Report Groups

The categories themselves, including create, edit, delete, reorder, and visibility settings.

Reports

URL-based report definitions. Adding new entries is disabled in the shipped UI.

Telerik Reports

Upload and manage Telerik report definition files, where licensed.

Export / Import

Back up or move the category structure as an XML file.

Templates

PowerPoint-style report templates used by slide or deck-generation reports.

Admin Workflow

  1. Create the Category: On Report Groups, add a group, description, tooltip, and display setting.

  2. Register the Report: On Telerik Reports, upload the definition file, give it a report name, add an optional tooltip, and save.

  3. Link the Report Into the Category: Edit sub-items on the group and add the relevant report type.

  4. Control Visibility: Use Based on Formula where report access depends on fields, roles, or constants.

  5. Edit, Delete, or Reorder Later: Use edit icons, up/down arrows, or drag-and-drop in the Organise Report Group popup.

  6. Back Up or Move the Structure: Export the XML structure and import it into another environment when needed.

  7. Manage Templates Separately: Use the Templates tab for deck layouts, not catalog entries.

Important: Export/Import moves group names and report links only. The underlying Telerik files, direct-URL reports, and Custom Register reports must already exist in the target environment.

Formula Reference

Prefix

Resolves To

PV / LV / SV

A project variable, by ID.

ID / FD / SD

A project custom-detail field, by ID.

UD

A user field, by ID, including role and administrator flags.

SC

A system constant, by ID.

R

A Custom Register field, by ID.

TODAY

The current date.

Illustrative formula shape: IIF([UD12] = 'Administrator', true, [ID4] = 'Active').

Direct-URL reports cannot be added from this UI. In practice, new catalog entries come from a Telerik report upload or a Custom Register report. A brand-new direct-URL report page is a development change.


FAQ

Questions That Come Up in Practice

Question

Answer

Why Do I Not See Every Category or Report Other Colleagues Have?

Visibility is controlled by role, permissions, license, and administrator configuration.

What Is the Difference Between a Regular Report and Report Builder?

A standard report has a fixed layout. Report Builder lets you choose the data area, filters, columns, and saved configuration.

Can I Save a Report so I Do Not Have to Re-Set Filters?

Yes, for Report Builder-style reports. Shared administrator defaults are marked “system” and are read-only for regular users.

Can Reports Be Scheduled or Emailed Automatically?

Not as a built-in feature of this catalog. Check with your Cora administrator or account team for options outside the standard Reports screen.

What Formats Can I Export To?

Most reports offer Excel, Word, PDF, and HTML. Exact formats vary by report.

Where Is Earned Value Management Reporting?

EVM lives outside this catalog as a separate project-dashboard capability configured by an administrator.

Does the Search Box Search Inside Reports?

No. It filters visible report names on the catalog screen only.

Who Decides Which Reports Exist in Our Catalog?

Administrators manage the catalog, including categories, reports, ordering, and visibility rules.


Cora PPM — internal reference guide. Report names and categories reflect a representative configuration; your organization's catalog may vary.

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